Managing Team Members With SOPs
June 6, 2023
In this episode, we discuss how to manage your team members using SOPs, and when they can be leveraged based on your teams growth plans.
1:34: How do you take the repetitive tasks and make sure they are done consistently and to your level of standard and satisfaction? What a strategy is and how it works. The importance of a belief system. The corporate culture of negative feedback. The importance of listening for and evolving feedback.
5:52: How to create a feedback culture in your company. The final frontier, creating a feedback culture. Over-delegating and over-delivering. Working with spreadsheets in the past and the future. Hiring a spreadsheet expert.
9:59: The best case scenario is when you find a diamond in the rough who comes in at one level. The best-case scenario, a diamond in the rough who comes in at one level and jumps on. Specific tactics for the sop.
12:40: The CEO is not going to be the one to do the work, it’s the worker who will. Make it 10% better each time. Create a culture where people feel empowered to make their own.
14:44: What is the balance between delegating too easily and micromanaging? Creating a culture where KPIs are empowered to make changes. Delegating too easily or micromanaging. Focusing on the result, not the result. Evolving templates and making it your own.
18:40: How do you know that they’ve made the process their own? How to measure if someone has made the process their own. How to offload repetitive tasks.
20:51: SOP’s can be a mistake when managing individuals. Jeff shares his thoughts on sops and why they are important. Jeff explains how to balance between teaching and telling people what to do. Breaking down into defined roles makes it easier to find a replacement. The levels of sops, beginner, entry-level, intermediate, advanced and high-end.
26:25: The three levels of hiring: the lowest level, the highest level, and the middle level. The three levels of conversation. Taking ownership of the role and the company. Hire them to get the job done. Hire someone who knows marketing.
29:37: The importance of hiring Rocket Ship people. The importance of hiring a rocket ship. Hiring the rocket ship person. The one percenters and the 10 percenters. Time management and recording time.
Topics Covered In This Episode
- Create a Feedback Culture: Establish an environment that encourages feedback and continuous improvement. This encourages employees to constantly make processes better and promotes a culture of shared ownership and responsibility.
- Find Your 'Diamond in the Rough': Aim to hire individuals with the potential for growth, those who come in at one level but have the capacity to quickly adapt and excel. This can help you build a capable and dedicated team that will drive your business forward.
- Empower Your Team: Enable your team to make decisions and improve processes. This not only enhances efficiency and job satisfaction, but it also creates a sense of ownership among employees. It's about finding the right balance between micromanaging and over-delegating.
- Hire for Specific Roles: Hiring for defined roles makes it easier to delegate tasks and manage processes. Understand the varying levels of experience and expertise needed for each role - from beginner to advanced - and hire accordingly.
- Hire 'Rocket Ship' People: Look for individuals who are self-starters, driven, and capable of making significant contributions to your business. These 'Rocket Ship' people can propel your business growth and make a substantial difference in achieving your objectives.